REGULAMENT Bucharest Family & 10K 2021

Editia a 6- a a Bucharest Family & 10k (Evenimentul si toate cursele asociate) este organizata pe data de 29 Mai 2021 de catre ASOCIATIA BUCHAREST RUNNING CLUB (Organizatorul) in parteneriat cu FEDERATIA ROMANA DE ATLETISM, PRIMARIA MUNICIPIULUI BUCURESTI SI PROEDUS. Organizatorul poate fi contactat in scris la adresa: Bucuresti, Bld. Mărăști, nr.10, sector 1,info@abrc.ro. 

Any news or additional details about the Event are available on the dedicated website, www.bucuresti10km.com. Information about the Organizer and other related events will be available on the organization’s websites: www.voluntarinsport.ro. 

Filling out the form provided by the Organizer and participating at the Event and any of the related races represents your explicit and unconditional agreement to the terms of these Rules and to any instructions and recommendations of the Organizer and the Event Officials. The Organizer reserves the right to amend these Rules until the first day of the Event, subject to the notification of the participants on the Event website. These Rules are supplemented, for all races (intended for both professional and elite athlete races and for popular races) with the rules of the International Association of Athletics Federations (IAAF) and the IAAF Disciplinary Tribunal Rules, provided they are not contrary to the provisions of these Rules. The Romanian law shall apply whenever the aforesaid special rules are inapplicable.

 RACES: 

- adult races: individual 10k, 10k relay, 2 k family race; 

- races for children and teenagers: 2.5k teens’ race 

Average seasonal temperature:

 - Minimum temperature: 10 C° 

- Maximum temperature: 25 C° 

- Average temperature: 20 C°

To register at races part of the BUCHAREST FAMILY & 10K Event and pick up the race kit, each runner shall meet all of the conditions below:

 1) be 18 years or older on race day;

 2) pay the registration fee; 

3) provide an ID for identity check; 

4) take responsibility for any injury or damage happening during the competition - the Organizer shall not be held liable for any such instances, in accordance with the provisions of these Rules;

5) take responsibility for having the physical ability and the medical endorsement for participating in the race they entered; the Organizer shall not be held liable for any medical problem occurring during or after the Event; 

6) not register for any additional race at the 2020 BUCHAREST FAMILY & 10K EVENT (competitive race). 

Participarea la BUCHAREST FAMILY & 10K este strict personala. Este interzisa vanzarea, transferul sau oferirea pentru schimb a inscirerii la Eveniment. De asemenea, nu este permisa purtarea numarului de concurs de catre o alta persoana decat alergatorul caruia i-a fost alocat. Orice incalcare a acestei conditii va fi sanctionata cu descalificarea alergatorului iar organizatorul isi rezerva dreptul de a exclude persoana in cauza de la participarea la evenimente ulterioare. 

The runner relinquishing their BIB number to a third part shall be the only one liable for any accident/incident occurring/caused by or involving the third part during the Event. 

The third part shall not be able to invoke these Rules as a result of their participation to the Event. 

The third part shall not be able to invoke these Rules as a result of their participation to the Event. The Organizer shall not be held liable for any consequences and/or incidents and/or damage sustained by the third part. 

The particular terms regarding the registration to races other than the Marathon are specified in the SPECIAL RULES FOR OTHER RACES section; we recommend that you read it. We also recommend you to read the entire content of the dedicated website www.bucuresti10km.com.

SPORT EXPO is a sport exhibition with all our partners and sponsors. 

1. Registration confirmation letter – printed and signed. This letter is customized, available for download on the website and includes the personal declaration of responsibility. 

2. ID document (which the organizers check and immediately return to the holder). Each runner receives a race number (BIB) based on their personal best of the past year for the distance they chose.

Online registration (disabled persons included) for the Event races is open via the form provided by the Organizer on www.bucuresti10km.com. 

a) Online payment by credit/debit card or bank transfer is recommended and should follow the steps below: 

step 1. fill in the online registration form; 

step 2. pay by credit/debit card or bank transfer;

 step 3. wait for the payment confirmation e-mail message;

 step 4. once the payment is completed, we validate and confirm your registration.

Companies / organizations / legal entities that want to pay using bank transfer and receive a single invoice for the fees of all the runners representing the company, shall follow the steps below: 

1. Registration – each runner registers online, individually; 

2. Request invoice – the group manager sends the registration list (surname, name, race) and invoicing data to invoice@abrc.ro; 

3. The invoice is issued and e-mailed back to the group manager;

 4. Payment – the organization pays by bank transfer; 

5. Validation – the runners included on the list received are validated and confirmed after the payment is finalized.

 6. Companiile pot face înscrieri până pe data de 13 Mai 2021, pentru a se putea finaliza procesul și validarea până pe data de 20 Mai 2021. 

Bank details for payment:

 Asociatia Clubul Sportiv Bucharest RUNNING CLUB 

Address: Bucuresti, bld. Marasti sector 1, CUI/CIF: 21585951

 Bank: Raiffeisen Bank - Bucuresti - Ag. Dorobanti

IBAN RON: RO91 RZBR 0000 0600 1730 8502

IBAN EUR: RO37 RZBR 0000 0600 1730 8504 

IBAN USD: RO96 RZBR 0000 0600 1730 8509 

SWIFT: RZBRROBU 

BIC: RZBR 

Detalii de plata: “B10K2021 – CURSA_NUME” 

ATTENTION ! The registration becomes valid and final only after the payment is made and confirmed by the Organizer, namely when the registration appears online as validated in the runners’ list. The registration is automatically cancelled and deleted if the payment is not finalized within five business days from registration date. Runners can check online their registration status, in the Runners’ List. 

b) Payment at Sport Expo is available to runners who did not finalize the online registration. 

They can register at Sport Expo, subject to availability of BIB numbers, following steps below: 

1. Cash payment only; 

2. Fill out and sign the personal declaration of responsibility; 

3. The Organizer checks the ID document; 

4. Pick-up the BIB number and race kit. 

ATTENTION! 

No registrations on race day.

 The fee is including the amount donated to partnering NGOs. In the registration form, each runner can choose a cause to support. All registrations are firm and final. Paid fees are non-refundable.

A changing tent will be set up near Sport Expo, providing runners with a place to change clothes before and after the race. Alongside the BIB number, runners will be given a deposit bag and a sticker bearing the same start number; the sticker must be placed on the deposit bag before leaving the bag at the wardrobe. Deposit bags can be left off at the changing tent before start and picked up after race finish, based on the BIB number. Only bags with a sticker number matching the runner’s start number will be accepted. 

NOTE: In the changing tent, priority will be given to the participants in the BUCHAREST FAMILY & 10K races (Individual 10K).

 The changing tent is guarded but we recommend that you don’t leave any valuables in the deposit bags. Organizers shall not be held liable for the theft, damage or loss of any personal items.

The disabled category in the 2K races includes athletes competing in wheelchairs. Adults with motor disabilities that attend one of the event’s wheelchair races pushed by a third part or walking in crutches or other categories different from the aforesaid can participate at the Event and will NOT be included in the rankings. Persons with other types of disabilities having no direct impact on the person’s ability to walk can participate in the other races of the Event. 

All persons mentioned in this chapter can register for free if they submit supporting medical documents upon

Low-income adults can participate in any race of the event and benefit from free registration subject to the submission of a certificate of net earnings for the last 3 months (only those who have a net income below the limit of 1,000 RON will benefit from the exemption from payment). In the case of adults over 26 years of age dependant on their parents according to Art. 499 of the Civil Code, they will benefit from free registration only if the condition of a net income below the limit of 1,000 RON is met on average for each member of the family. These persons will be included in the overall ranking of the competition.

As per IAAF/AIMS rules, refreshment points will be set up every 5 km; sponge points will also be arranged between refreshment points. 

Runners are kindly asked to dispose of plastic bottles or cups in the area close to the refreshment and sponge points, so as to make it easier to clean up afterwards. Each participant will receive one sponge inside the race kit. 

Toilets are placed in the Start/Finish area and near every refreshment points.

The timing will be provided by MySDAM Champion Chip – Data Service. The timing system registers each runner electronic chip over the electronic mats (check points). The check points are placed at start/finish and along the course, at undisclosed locations, in cooperation with the Romanian Athletics Federation. 

ATTENTION! 

● Runners must go through all check points located on the course of their race. Runners who fail to step on the mat at every check point will not be registered by the timing system and will be automatically disqualified.

 ● All runners are required to wear the BIB number on their chest and attach the electronic chip as shown on the chip package. Any runner not wearing the BIB correctly, wearing a different BIB number instead of the one received from the Organizer or not wearing the chip throughout the race as indicated in the instructions will be disqualified. Changing or replacing the BIB number or chip (even in case of loss) on race day or exchanging BIB numbers among runners is not allowed. Failure to observe these rules results in disqualification.

It is forbidden to bring inside the venue hazardous or illegal, such as, but not limited to drugs, fire arms or objects that qualify as stabbing weapons, explosives etc. 

No vehicles are allowed on the course, except for the Organizer’s bicycles or vehicles and wheelchairs. Offenders will be sanctioned according to the law. In order to attend the Event and access the Event area, participants agree and give their express consent regarding the fact that the Organizer may request, via the security staff, the body search of individuals and their personal items. In case of refusing such a search, the concerned individual will be banned from entering or continuing to have access to the Event area.

The Organizer and the security staff may refuse or remove from the Event area, at their own discretion, even during the race, any person who:

i) fails to comply with the provisions of these Rules 

ii) behaves in such a way that they disturb the normal participation at the Event in situations such as, but not limited to: using any object or behaving in a way that hampers and/or prevents and/or interferes with the circulation and safety of the other participants to the Event; 

iii) uses any methods of promoting or marketing certain brands, companies, products, services etc. that are not sponsors of the competition or have not been allowed by the Organizer;

iv) promotes in any way political, religious or any kind of opinions that may contain a political, religious or violence- or hate-inducing message etc; 

v) promotes messages that might damage the image of the Event.

It is forbidden to bring inside the venue hazardous or illegal, such as, but not limited to drugs, fire arms or objects that qualify as stabbing weapons, explosives etc. 

No vehicles are allowed on the course, except for the Organizer’s bicycles or vehicles and wheelchairs. Offenders will be sanctioned according to the law. In order to attend the Event and access the Event area, participants agree and give their express consent regarding the fact that the Organizer may request, via the security staff, the body search of individuals and their personal items. In case of refusing such a search, the concerned individual will be banned from entering or continuing to have access to the Event area.

The Organizer and the security staff may refuse or remove from the Event area, at their own discretion, even during the race, any person who:

i) fails to comply with the provisions of these Rules 

ii) behaves in such a way that they disturb the normal participation at the Event in situations such as, but not limited to: using any object or behaving in a way that hampers and/or prevents and/or interferes with the circulation and safety of the other participants to the Event; 

iii) uses any methods of promoting or marketing certain brands, companies, products, services etc. that are not sponsors of the competition or have not been allowed by the Organizer;

iv) promotes in any way political, religious or any kind of opinions that may contain a political, religious or violence- or hate-inducing message etc; 

v) promotes messages that might damage the image of the Event.

The official ranking will be available on the event website within 48 hours from race completion, except for the cases expressly mentioned in the specific rules applicable to certain races.

The participation certificate will specify the position in the official ranking. According to international rules – IAAF – the official ranking is based on the official time recorded for each runner. The official time is measured from the moment of the official start until the moment of crossing the finish line. The real time, measured between the moment of crossing the start line (after the official start) and the moment of crossing the finish line will also be mentioned on the participation certificate of each runner. This time cannot be used in the official ranking. The Organizer may decide for certain races of the Event, in accordance with the provisions of the specific rules applicable to some races, not to be electronically timed and/or not to have rankings and/or to announce the final order later than the moment specified in this chapter.

The Bucharest RUNNING CLUB organizes the award ceremony in Izvor Park, on the race days. Please check the Event website for the full schedule. 

Prize money will be offered for the 10K and Relay races. These prizes will be presented in RON to Romanian residents and in EUR to foreign residents. The prizes offered by the Organizer will be announced before the Event. Before making the payment to the participant, all taxes applicable according to the Romanian legislation will be deducted from the prize money and the remaining amount will be paid to the participant. 

No Participant is entitled to receive any award if they acted or are acting in such a way that is contrary to these Rules. If, after awarding the prize, the Organizer becomes aware of circumstances indicating that the Participant violated in any way the Rules and the supplementary provisions, the latter must immediately return the prize at the first request of the Organizer; 

The prize money will be paid at the end of the 8-week deadline from the completion of the Event. In case of elite and professional athletes, the Organizer may decide to put off the payment of the prizes until the final results of the anti-doping tests arrive, should such tests be conducted. 

Prizes consisting of products will only be given to winners present at the award ceremony. * Relay, 10.K runners who were awarded at the previous edition (1st, 2nd and 3rd places) may register for free at the current edition of the event, exclusively for the same type of race that they won in the previous year. To benefit the free entry, runner must register online and request free entry via e-mail at register@abrc.ro within maximum five days since registration, deadline: May 15th The registration fee is not to be refunded in case the payment was already made.

Only participants with no medical problems and physically fit and trained to attend the Event race of their choice are allowed to participate. By registering for the Event and attending the race, every participant declares and pledges being fit to take part in the race of their choice and having consulted a specialized medical doctor in this respect, thus getting the approval to participate in the race for which they registered.

The Participant exempts the Organizer of any liability for any medical problem, of any nature, occurring during or after the participation at the Event. The first aid points will be located at 2K, 5k, 7K, 9K and in the Start / Finish area. Ambulances stationed at the First Aid points will be called in by the race marshals in case of accidents on the course and will intervene immediately. 

Runners who drop out of the race are advised to wait at the refreshment or sponge points for the sweep-up buses or can reach the start/finish line area by public transport. To the extent the runners realize a participant faces medical problems, they will inform the organizers or point it out to the staff at the First Aid points. 

The participants authorize and give their express consent for being transported to the hospital/given medical care as a result of the express request of the Organizer’s representatives if, according to the latter, medical care is needed, and declare they waive any potential claims regarding such transport and/or emergency medical treatment, related delays or deficiencies.

Registration fees are NON-refundable; this also includes runners who registered and did not show at the race. 

Changing the race they registered for or replacing a registered and validated runner (individual or relay) is possible against a EUR 10 fee / person, plus the fee difference (if they choose to register for a race available at a higher fee). All runners who need to change their registration or the order of running, in case of the relay race, between 22.05.2020 and 28.05.2020, must notify this change at Sport Expo (29-30.05.2020) 

Whenever needed, the Organizer reserves the right to change the course, the location of the refreshment points or any other element that is part of the Event organization. The Organizer will also be able to change the Event date or the start times at any moment, without having to pay any compensation to the participants;

In case of force majeure events, the individuals concerned must present a supporting document in this respect and the change will be made free of charge. Runners completing the registration (payment included) by May 1st will have their NAME printed on their BIB NUMBER. Race changing or re-registration after this date cancels this service. This service is available only for the, Individual and Relay races.

Though, in such situations, the Organizer will offer to already registered participants the possibility to register without any additional cost to Organizer’s next event. The Organizer will not cover any additional costs.

Should the event be cancelled by means imputable to the Organizer, the participants not willing to opt-in for the Organizer’s next event are entitled to request the registration fee and be reimbursed. No other amount will be paid by the Organizer.

Should the event be cancelled by means not imputable to the Organizer, there will be no reimbursements of the registration fees. The participants will have only the possibility to opt for transferring the amount paid, to the Organizer’s next event.

Any registered Participant can withdraw from the race they entered. In case of withdrawal, the paid fee will not be refunded. Transferring the paid fee to another participant is not allowed either. The Organizer is entitled to refuse registration, exclude from the race and/or disqualify any participants who, in a previous race or during the current race, displayed behaviors/attitudes/reactions that are contrary to these rules, such as, but not limited to the following examples:

- they were eliminated or excluded from similar races for breaching the rules; 

- there is intent to use the Event for exposing their political or religious views or views that might harm the image of the Event; 

- they violate one or several provisions of these Rules; 

- their conduct is detrimental to the image of the Event; 

- they were sanctioned for breaching the anti-doping rules; 

- they are under the influence of alcohol or drugs; 

- after the race, it becomes obvious that these Rules or the Anti-doping rules were breached.

Throughout the Event, the Participants shall display a polite and respectful behavior towards the Organizers and the other Participants and shall fully comply with the Rules. 

While in the race, it is recommended not to block or hamper other participants and not to run in groups of three or more aligned, so as not to become obstacles to the other runners. 

Participants are also advised not to stop suddenly for refreshments or for tying their shoe laces and to make sure that, when they stop, they don’t block or hamper other runners. 

Participants should avoid slowing down faster runners or hitting the slow ones, so when a runner behind you says “I’m on your left”, please step aside to your right and let them pass, if they say “to your right”, step aside to your left and let them pass.

Any complaints about the ranking or the participation to the event shall be made in writing and presented at the award ceremony tent in Izvor Park only in the day of the race. After this deadline, the Organizer will no longer consider any complaint. 

Complaints can be filed by persons who registered at the Event and paid the participation fee, if any. In case of minors, the complaint can be made only by one of the parents, legal custodians or accompanying teacher. Persons who were denied participation to the event or were disqualified can only file complaints about such issues. 

The complaint will contain the name, address, BIB number of the person filing the complaint, their e-mail address and a brief account of the facts they challenge, the reasons for challenging them and the evidence supporting their complaint. 

The indicative deadline for settling the complaints will be two weeks from the Event date. If, while assessing the complaint, the Organizer needs additional information, they will request it from the complainant or any other person. The Organizer will be able to check any information and evidence they deem necessary while analyzing the complaint. The Organizer’s decision is final and shall be communicated to the complainant at the e-mail address specified in the complaint.

The Event can be recorded for public communication/information purposes, in any way (especially by pictures, videos etc.), on any existing or future media, for international communication, for any purpose, including advertising and commercial. Therefore, every participant explicitly grants the Organizer, the Organizer’s agents and beneficiaries (especially commercial partners) permission to record and reproduce, on any type of media, respectively to reproduce and represent, for no remuneration of any nature, the name, voice, image and information regarding the sports activity performed during the Event, for a duration no longer than 20 years from the Event Date. The Participant expressly authorizes the Organizer to assign to the Event partners sub-licenses to use the personal portrayal for commercial and advertising purposes. 

Each participant grants full and irrevocable permission to the Organizer, the beneficiaries (especially his commercial partners), for the purpose of carrying out advertising, promotion or sale campaigns 1) to make any changes, additions or deletions they deem necessary to use their image, under the terms defined below, 2) to include or combine their image with any signatures, expression, slogans, legends, marks, distinguishing signs, legal information, visual effects and, generally speaking, in any use in the communication materials where they are used. For minors, this consent is subject to their major interests and rights not being harmed by their parents, by the legal custodians (parent, custodians etc.) who make the registration on their behalf.

The Participant warrants that their personal portrayal is not subject to an exclusive agreement. The Organizer, its beneficiaries and agents are expressly banned from using the name of a participant, their voice or image in any format with a pornographic, racist or xenophobic character, and, moreover, in general, from any use that harms the participant’s dignity.

Participants are informed and they unconditionally accept that their personal portrayal, recorded by the Organizer’s official representatives, may be accessible on the Event website in the area dedicated to members and on the Event website, in the “Results” section. Regarding the Event site, the participants understand and agree that any internet user can identify them by name, surname and/or BIB number.

Datele personale colectate – ASOCIATIA CLUB SPORTIV BUCHAREST RUNNING CLUB (Organizatorul/ABRC), in calitate de Operator prelucreaza datele dumneavoastra cu caracter personal: numele si prenumele, sexul, data nasterii, nationalitea, telefon mobil, tara si orasul de domiciliu, e-mail, cel mai bun timp personal, numele echipei (daca este cazul), coordonate bancare, imaginea foto/video, marimea tricoului. 

Purpose and method of data processing – Data is collected by ABRC when you register for the Bucharest Marathon, either through the MYLAPS.COM registration platform or through the contact form on the website http://bucuresti21km.com/contact/. The personal data provided by each participant through the registration form will be kept in electronic form. 

Registration through https://registration.mylaps.com/10k2020/register - MYLAPS processes the names of registered participants, the address, e-mail, gender, date of birth, results obtained and automatically generates a user account that allows you to make changes. More information can be found by accessing this link: https://www.mylaps.com/app/uploads/2018/05/MYLAPSPrivacyInformationRegistrationFinal.pdf IAAF (International Association of Athletics Federations) - The marathon race (42K) of the Event is part of the Official Calendar of the I.A.A.F. Road Race (Bronze) Label Events and the personal data (surname, first name, results) of the participants in this race will be communicated to IAAF in accordance with the obligations incumbent on the organizer of the competition. 

The personal details of the participants in the Popular Race, Teens Race and Kids Race will be deleted not later than 90 days after the event. 

The provision of personal data is mandatory in order to register the participants in competitions and to properly organize the competitions; these data are necessary to process the participation fees for the races that require a registration fee. Personal results of the races will also be recorded, stored, processed and published in order to establish the ranking, award prizes, transmit organizational information relating to the event and print personalized results on diplomas. 

Refusal to provide data - The information requested is essential for organizing the event. Therefore, in the case of data subject’s refusal to provide such data, the Operator will refuse registration in the race/races. By registration, the participant consents to the recording, processing, and use of personal data for the purposes described in this paragraph. 

Disclosure of personal data – ABRC shall not disclose your personal data to any third party unless there is a legal obligation in this regard, at the request of the entitled authorities (e.g. first aid team, The Police, National Anti-Doping Agency, etc.), when we consider it necessary - in view of investigation, prevention or to act against potentially illegal situations - in case of suspected fraud or emergency situations involving threats to the physical integrity or security of any person or unless you have opted to receive promotional messages from sponsors/partner. 

Security of personal data – ABRC has implemented reasonable technical and organizational measures in order to secure your personal data against accidental loss, access, use, destruction or unauthorized disclosure. 

Your rights – you have the following rights according to these Rules and in accordance with the General Data Protection Regulation (GDPR): - The right to be informed of the way in which data is processed; 

- The right of access to the personal data we hold about you; 

- The right to rectification of your personal data if it is incorrect or incomplete; 

- The right to be forgotten i.e. the right to ask us to delete the personal data held; 

- The right to restriction of processing of personal data; 

- The right to data portability, that is to be transferred to another organization; 

- The right to object to the use of your personal data for certain purposes; 

If you have any claims relating to the method of managing your data, please contact ABRC at the email address info@abrc.ro or in writing at the following address: Bld. Marasti Nr 10, Bucharest 1, Romania. We will analyze your complaint and cooperate with you to solve the problem. We may request you to provide proof of your identity. 

Updating data – You can review, correct, update or delete your personal data by accessing the account created on the MyLaps.com platform. If you still believe that your data is not properly managed according to the law, you can contact the National Supervisory Authority for Personal Data Processing, and file a complaint.

 Processing of children’s personal data – Minorsꞌ personal data (surname, first name and date of birth) are collected from their parents and are deleted three months after the event.